Scheduled Maintenance tab > Add Project
Project Title and Category
In the Project Title section of the New Project screen, provide a project Title and Category
Title - use a short title that summarizes the project as a whole.
Category - select the project category
Project Information
Need & Scope
Provide the Need & Scope of the project that gives additional detailed information about the Need for the project and its Scope
Project Manager
Provide the name of Project Manager
Phone Number
Provide a Phone Number
Project Type
Select the Project Type that relates to the project:
- Exterior
- Mechanical
- Other
- Roof
- Utility
Adverse Effect
Select the adverse effect that relates to the project:
- Campus/Facility Closure
- Disruption of Program(s)
- Potential/Future Damage/Cost
- Greater Future Damage/Costs
- Inconvenience
- Safety Hazard
- Code Violation
Problem Years
Select problem years for the project:
- 0 yrs
- 6 mo - 1yrs
- 1-2 yrs
- 2-5 yrs
- Always
Corrective Method
- Select the Corrective Method that relates to the project:
- Repair/Refinish Existing
- Replace s/comparable Unit
- Upgrade
- Other
Project Funding
In this section, you will select the type of project (PFP, Local or Planned) and provide the Project Funding details
Project Funding Proposal (PFP)
Select or unselect the Project Funding Proposal (PFP) checkbox for the project
State Funds
Provide State Funds for the project
Local Funds
Provide Local Funds for the project
Local Only (not reported to FPU)
Select Local Only checkbox if the project is local and not reported to FPU
Note: Project Funding Proposal(PFP) checkbox will be unselected and State Funds field will be disabled if the project is Local Only
Project Total and Remaining Funds
Project Total and Remaining Funds will be calculated based on the State Funds and Local Funds values provided
Funding Breakdown
In this section, you will provide the Funding Breakdown for the project in percentage and the total Funding Breakdown percentage should be 100%.
The amount corresponding to the percentage provided will be calculated and displayed on the right end for Permit and Fees, Construction Costs, Inspection and Contingency
Permit and Fees
Provide the funding breakdown value in percentage for Permit and Fees (not greater than 11%).
Construction Costs
Provide the funding breakdown value in percentage for Construction Costs
Inspection
Provide the funding breakdown value in percentage for Inspection
Contingency
Provide the funding breakdown value in percentage for Contingency (not greater than 7%)
Total
Total will display the total percentage(100%) and the total amount
Location Details
Campus(es)
Campus will be district-wide by default if not provided or you can select one or additional campuses involved in the project
Building(s)
Building will be campus-wide by default if not provided or you can select one or additional buildings involved in the project. The details of the selected buildings will be displayed as a table below the dropdown
Save Project
Once you have completed all required fields on this screen, you can select the Save option at the top of the screen: